Covid-19 vaccine ordering re-open & importance around VOM reporting

COVID-19: Reopening Tender Age Pfizer Bivalent Vaccine

To All COVID-19 Vaccine Providers,

The Ohio Department of Health (ODH) has acquired a limited supply of the tender age Pfizer bivalent vaccine (NDC 59267-0609-02) for ages PED 6 months to 4 years. We have reactivated this vaccine for ordering through the ImpactSIIS Vaccine Ordering Management System (VOMS) and the opportunity to order this product will remain open while supplies last.

A few things to know before submitting your request:

  • Due to the limited amount we have secured, the minimum order is 100 doses/per order/per provider. This limitation will be revisited when more vaccine is allocated from our federal partners.
  • Placing an order through VOMS in this instance does not guarantee delivery of tender age Pfizer bivalent vaccine.
  • Because of the limited supply, ODH has the discretion to reject orders or reduce any order quantity to ensure equitable distribution of this vaccine.

For more information, visit coronavirus.ohio.gov. If you have any questions or issues, please contact our vaccine provider relations team between 8 a.m. and 5:30 p.m. Monday through Friday at 1-844-9ODHVAX (1-844-963-4829) or email COVIDVACCINE@odh.ohio.gov

Sincerely,
ODH COVID-19 Vaccine Provider Relations Team


COVID-19 Expectations for Reporting Wasted and Unused Vaccine through VOMS

Enrolled COVID-19 Vaccination Provider Partners:

The Ohio Department of Health (ODH) is sending you this critical reminder about expectations for reporting wasted and unused vaccine through the Vaccine Ordering Management System (VOMS).

COVID-19 vaccine providers must follow Centers for Disease Control and Prevention (CDC) requirements and standards for reporting administration, inventory, waste, and spoiled vaccine through the state’s VOMS through Impact SIIS.  Accurate vaccine data is necessary to support any requests for additional vaccine when federal supplies are limited.  Following are some guidelines and resources to help you stay on track with this process.

Important Reminders on Recording and Reporting Vaccine in Ohio

  • Document and report administered, spoiled, expired, wasted vaccine according to jurisdiction guidance for COVID-19 vaccine to VOMS regularly. Step-by-step instructions and details for documenting andreporting spoiled, expired, and wasted vaccine can be found on page 3 of the ODH’s Inventory Adjustment Guidance.  This documentation is important for all COVID-19 vaccines, but it is especially critical when there are limited supplies of specific products as in the case of the pediatric bivalent vaccines.
  • Providers should dispose of vaccine waste in accordance with local regulations and processes used to dispose of regulated infectious waste. For more information about disposing of infectious waste, visit the Ohio EPA website.
  • Any providers having excess doses of the tender age Pfizer-BioNTech COVID-19 bivalent vaccine (NDC 59267-0609-02) for ages 6 months through 4 years they are willing to transfer should contact the ODH Provider Call Center between 8 a.m. and 5:30 p.m. Monday through Friday at 1-844-9ODHVAX (1-844-963-4829) or emailCOVIDVACCINE@odh.ohio.gov.
  • Providers who physically move vaccine from a REDCap transfer request or as part of a redistribution agreement must ensure that the virtual vaccine inventory in VOMS is also moved to the enrolled provider receiving the vaccine.  The original provider is responsible for documenting the movement, and the new owner of the vaccine is responsible for reporting inventory and wastage in VOMS. This process is explained on page 3 of ODH’s Inventory Adjustment Guidance.
  • ODH continues to offer ongoing training and support for COVID-19 vaccine providers by hosting a webinar every Tuesday.  Please join to learn key updates.  Additional topics covered by ODH staff will include ordering, preparation, storage, handling, and administration guidance. An invitation is sent to providers every Monday.

If you have any questions, please call the ODH Provider Call Center between 8 a.m. and 5:30 p.m. Monday through Friday at 1-844-9ODHVAX (1-844-963-4829) or email COVIDVACCINE@odh.ohio.gov.

Sincerely,
Ohio Department of Health COVID-19 Vaccination Provider Relations Team

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